Monday, March 11th, 2024, Selectboard Organizational Meeting Minutes

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BOARD MEMBERS PRESENT:
Angela Litchfield, Ann Golob (Zoom), Katy Johnson–Aplin, Mike Fitzpatrick (phone), and Jeffrey Chevalier.

OTHERS PRESENT: Greg Record, Jane Douglas (Zoom), and Wannetta Powling (Administrative Assistant).

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Administrative Assistant Wannetta Powling.

ADDITIONS/AMENDMENTS TO THE AGENDA
Powling requested that DV Fiber be added to the appointments, and a Town Constable needs to be appointed.
Add an item for Old Business at the end of appointments before adjournment; the Certificate of Highway Miles needs to have Selectboard signatures.

ELECT CHAIR, VICE-CHAIR, & CLERK
Golob nominated Angela Litchfield as Chair. Fitzpatrick seconded the nomination.
The motion carried.
The nomination was accepted.
Selectboard Chair Angela Litchfield began running the meeting.

Fitzpatrick nominated Golob as Vice-Chair. Litchfield seconded the nomination.
The motion carried 4/0/1. Golob abstained, and the motion passed.
The nomination was accepted.

Johnson–Aplin nominated Wannetta Powling as Clerk. Fitzpatrick seconded the nomination.
The motion carried.
Powling was elected as Clerk.

MEETING SCHEDULES:

Date, Location, & Time of Regular Selectboard Meetings:
Chevalier made a motion, seconded by Golob, to hold the regular Selectboard meetings on the first and third Monday of each month at 6:00 p.m. at the Newfane Town Office and via Zoom. The motion carried.

BOARD OF HEALTH, LIQUOR CONTROL, AND CANNABIS CONTROL COMMISSION:
Johnson-Aplin made a motion, seconded by Golob, to meet as the Board of Health, the Local Board of Liquor Control, and the Cannabis Control Commission as needed.
The motion carried.

LOCATION FOR POSTING OF NOTICES & MINUTES
Chevalier made a motion, seconded by Johnson-Aplin, to set the official locations for posting notices and minutes as the Newfane Town Office, Moore Free Library, Front Porch Forum, W.W. Building Supply, South Newfane/Williamsville Post Office, and the official Town of Newfane website. The motion carried.

OFFICIAL NEWSPAPER FOR POSTING OF NOTICES & ADVERTISEMENTS
A motion was made by Chevalier and seconded by Johnson–Aplin to name Brattleboro Reformer as the official newspaper. The motion was made to use the Brattleboro Reformer as the posting paper for notices.
The motion carried.

ADD NAME OF NEW CHAIR TO PERSONNEL POLICY (Sign new Personnel Policy)
Copies of the personnel policy were unavailable for the Board to review and make changes for consideration. It will be available at the next meeting for adoption and signing.

CONFLICT OF INTEREST POLICY; SELECTBOARD RULES OF PROCEDURE; FINANCIAL POLICIES
The Conflict-of-Interest Policy, Rules of Procedure, Financial Policies, and Purchasing Policies will be available for the board to review at the next meeting for adoption and signing.

APPOINTMENTS:

ROAD COMMISSIONER:  Tabled until 3/18/2024.

EMERGENCY MANAGEMENT COMMITTEE:
A motion was made by Fitzpatrick and seconded by Johnson–Aplin to appoint Steve Jones, Todd Lawley, Greg Record, Josh Brookes, and Jay Wilson to the Emergency Management Committee. The motion carried.

EMERGENCY MANAGEMENT COORDINATOR:
Johnson–Aplin made a motion and was seconded by Chevalier to appoint Jay Wilson as Emergency Management Coordinator. The motion carried.

DELEGATE TO WINDHAM REGIONAL COMMISSION:
A motion was made by Chevalier and was seconded by Fitzpatrick to appoint Ann Golob as a delegate to the (WRC) Windham Regional Commission.
The motion carried.

DELEGATE TO WINDHAM REGIONAL COMMISSIONTabled until 3/18/2024.

POUND KEEPER:
Johnson–Aplin made a motion and was seconded by Chevalier to appoint Windham County Humane Society as Pound keeper. The motion carried.

FENCE VIEWERS:
Johnson–Aplin made a motion and was seconded by Fitzpatrick to appoint Larry Robinson, Greg Record, and George Friend as Fence Viewers.
The motion carried.

REPRESENTATIVE TO RESCUE, INC.:
Fitzpatrick made a motion and was seconded by Johnson–Aplin to appoint Win Clark as Representative to Rescue, Inc.
The motion carried.

TOWN ENERGY COORDINATOR:
Golob made a motion and was seconded by Chevalier to appoint Kim Friedman as Town Energy Coordinator.
The motion carried.

TREE WARDEN:  Fitzpatrick made a motion and was seconded by Golob to Appoint Bill Guenther as Tree Warden.
The motion carried.

SENIOR SOLUTIONS REPRESENTATIVE: Vacancy

WINDHAM SOLID WASTE MANAGEMENT DISTRICT:
 A motion was made by Johnson-Aplin and seconded by Chevalier to appoint Doris Knechtel with Mike Fitzpatrick as Alternate Representative(s) to Windham Solid Waste Management District.
The motion carried.

VERMONT GREEN-UP COORDINATORS:  Vacant

PLANNING COMMISSION:
Golob made a motion and was seconded by Johnson–Aplin to appoint Nolan Edgar for a three-year term to the Planning Commission.
The motion carried.

PLANNING COMMISSION:
Tabled 3/18/2024 to appoint Kate Gehring for a one- or three-year term to the Planning Commission.

PLANNING COMMISSION:
A motion was made by Johnson-Aplin and was seconded by Golob to appoint James Bressor for a one-year term to the Planning Commission. The motion carried.

DEVELOPMENT REVIEW BOARD:
 A motion was made by Johnson-Aplin and was seconded by Fitzpatrick to appoint David Hull as an Alternate for a three-year term. The motion carried.

DEVELOPMENT REVIEW BOARD:
A motion was made by Fitzpatrick and seconded by Chevalier to appoint David Brown for a three-year term. The motion carried.

WILLIAMSVILLE HALL COMMITTEE:
Johnson-Aplin made a motion, seconded by Fitzpatrick, to re-appoint all the current Williamsville Hall Committee members: Kevin Borella, Jon Julian, Maggie Kemp, Kate Conway, Kassie Rubico, Steve Levine, Dale Stevens, Francine (“Penny”) Tuerk, Austin Rice, and Eben Viens.
The motion carried.

TOWN OFFICE BUILDING COMMITTEE:
 A motion was made by Golob and was seconded by Chevalier to re-appoint Mike Fitzpatrick, Melissa Brown, Jay Wilson, and Wannetta Powling to the Town Office building committee.
The motion carried.

DELEGATES TO DV FIBER (DEERFIELD VALLEY COMMUNICATIONS UNION DISTRICT):
A motion was made by Johnson-Aplin and was seconded by Chevalier to appoint Jane Douglas as the representative and Luke Stafford and Edward Collins as the alternates to the DV FIBER.
The motion carried.

OPEN ELECTED OFFICIAL’S POSITIONS:

CONSTABLE:
A motion was made by Fitzpatrick and was seconded by Golob to appoint Archer Mayor as Constable.
The motion carried.

The following appointments were missing from the agenda.

DEPUTY HEALTH OFFICER:
A motion was made by Fitzpatrick and seconded by Chevalier to appoint Archer Mayor as Deputy Health Officer.
The motion carried.

GRAND JUROR:
A motion was made by Fitzpatrick and was seconded by Chevalier to appoint Archer Mayor as Constable.
The motion carried.

TRAFFIC CALMING COMMITTEE:
Fitzpatrick made a motion, seconded by Golob, to appoint Katy Johnson-Aplin and Jeff Chevalier as members of the Traffic Calming Committee.
The motion carried.

OLD BUSINESS:
VTrans Certificate of Highway Miles.
Fitzpatrick made a motion and was seconded by Golob to approve the Selectboard’s signing of the Certificate of Highway Miles. Motion passed.

ADJOURNMENT:
Johnson-Aplin made a motion to adjourn at 6:41 p.m.

Respectfully Submitted
Wannetta Powling
Administrative Assistant
AL