NEWFANE SELECTBOARD

Regular Meeting Monday, March 18th,   2024

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BOARD MEMBERS PRESENT: Angela Litchfield, Katy Johnson-Aplin, Ann Golob (Zoom), Jeffrey Chevalier, and Mike Fitzpatrick.

PRESENT:  Joe Mariano, Todd Lawley, Peter Kelleher (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Christopher Williams (Road Commissioner), Jane Douglas (Planning Commission), and Kate Gehring (Planning Commission).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:
March 4th, 2024, Regular Minutes.
Fitzpatrick made a motion to accept the March 4th minutes, and Chevalier seconded.
The motion passed.

Monday, March 11th Organizational
Fitzpatrick made a motion to accept the March 4th minutes, and Johnson-Aplin seconded.
The motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I never heard anything back from the insurance company on the Adams Hill Road Bridge, so I reached out to the trucking company today and left a phone message.
  2. We have filled out the work permit with VTrans for the borings at Loop Rd. and expect that to be done in early April.
  3. I was in contact with Fitzgerald Environmental about the project near the Green Iron Bridge and they will get the proposal out this week.
  4. W. building supply has proposed trading the gravel from the stream they will be removing this summer for some fill.
  5. I have a Salt Shed meeting tomorrow but with Ron Bell not being in contact I don’t think there will be any updates.
  6. We have switched to MSK for the engineering on the gravel pit. I have a phone call with them on Wednesday.
  7. I have attached a couple forms that need signatures. (disregard already completed).

Fitzpatrick made a motion to accept the Road Foreman’s report and Chevalier seconded.

Discussion:
#4) Golob made a motion to approve the trade of stream gravel from W.W. Building supply for equal Town fill, and Johnson-Aplin seconded. Fitzpatrick mentioned that it could cause trouble with the Town’s Act 250 permits. Litchfield asked Wilson to confirm with the engineer Bill Jewell if this would impede the Act 250 processes. Golob amended her motion to read, “Pending approval from Bill Jewell.”
The motion passed.

#6) Golob made a motion to sign the MSK engineering, and Johnson-Aplin seconded.
The motion passed.
Golob asked for a follow-up on the Dover Road and Parrish Hill Project.

Discussion ensued.
Powling was asked to find documents from 2011 for the Selectboard to review concerning the maintenance and care of work done during Hurricane Irene. These documents could be a template for drafting a similar agreement with Triebert and Ross.

The Chair called a vote to accept the Road Foreman’s Report.
The motion passed.

Road Commissioner Appointment:
 Discussion ensued:
Comments were heard from Christopher Williams (Zoom), Joe Mariano, and Todd Lawley.

Golob made a motion to appoint Christopher Williams as Road Commissioner and Fitzpatrick seconded the motion.
The motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. It is recommended that you set up a different email for Selectboard Business and not use your personal emails.
  2. I highly recommend re-adopting the current Policies until the preferred changes and recommendations have been reviewed by VLCT or the Town Attorney.
  3. I would like to schedule April 1st for the Selectboard to see the website presentation for design ideas with Revised.
  4. This Saturday, March 23rd, from 9 am to 2:30 pm, Lake Moray in Fairlee, V.T., is hosting an in-person-only Selectboard Essentials Training. Will anyone be going?

Fitzpatrick made a motion to accept the Administrative Assistant Report and Johnson-Aplin seconded.

Discussion:
         #2) Re-Adopting Newfane Policy.
The Purchasing Policy was tabled until April 1st (Litchfield requested an amendment).

The Personnel Policy was tabled until April 1st (Johnson-Aplin to follow up with VLCT).

The Rules of Procedure for the Newfane Selectboard,
Golob made a motion to readopt the Rules of Procedure, and Johnson-Aplin seconded.
The Motion passed.

 The Newfane Financial Policy
Golob made a motion to readopt the Financial Policy, and Chevalier seconded.
The Motion passed.

#3) Golob asked if the website proposal could be emailed to her. The Selectboard agreed to schedule the website design presentation for April 1st.

The Chair called a vote to accept the Administrative Assistant’s Report.
The motion passed.

Appointment:
Windham Regional Commission:
Golob made a motion to appoint James Bressor for the second WRC representative from Newfane, and Fitzpatrick seconded.
The motion passed.

Planning Commission:
Johnson-Aplin made a motion to appoint Kate Gehring for a one-year term, and Chevalier seconded.
The motion passed.
COMMITTEE REPORT:
Windham Regional Commission (WRC)-
Golob clarified the March 11th WRC email regarding the Vermont Agency of Administration (AOA) Municipal Technical Assistance Program (MTAP) and the direct funding from MTAP. WRC has assigned Gretchen Havreluk to support Newfane to seek grant opportunities.
Golob was willing to contact Havreluk and invite her to the Selectboard Meeting to understand her availability and how she has assisted other towns in improving infrastructure development.

Treasurer:
Brown left loan documents for the Selectboard to sign for the Gravel Pit revolving loan at Brattleboro Savings and Loan.

Fitzpatrick made a motion to approve signing the revolving loan documents, and Chevalier seconded.
The motion passed.

 SCHEDULED MEMBERS OF THE PUBLIC:
None

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification (Chevalier)
    No other design applications have been submitted. It was proposed that the deadline be moved to April 1st.
  2. FEMA buyout of South Newfane General Store (Golob)
    Sub-grant approval is still pending.
  3. ARPA Funds Updates (Golob) Resolution for ARPA Allocations
    Golob made a motion to move the ARPA funds into the General Fund, and Fitzpatrick seconded.
    The motion passed.
    Current ARPA information has been updated on the Town website.
  1. Personnel Policy changes/ recommendation (Johnson-Aplin/Chevalier)
    Tabled until April 1st, 2024
  1. Nancy Rysz, two letters, and Travis Thomason from the USDA –NRCS.
    Discussion:

The letters were dated March 11th and March 18th. Fitzpatrick had not been able to make the site visit to review the reported issues again.

The Selectboard has made attempts to help find local, state, and federal agencies to address Ms. Rysz’s anxiety and frustration over the emergency work done during Hurricane Irene. On different visits to the property, Board members have had lengthy discussions of alternatives, including a buyout. Golob mentioned that the property held family sentimental value and family history and the owner had expressed no interest in a buyout.

Johnson-Aplin moved to draft a letter to Ms. Rysz for Litchfield to review; Chevalier seconded.
The motion passed.

 

CORRESPONDENCE:
Morris Dancers – Permission to dance Memorial Day weekend near the Court House.
Fitzpatrick moved to approve the request; additional approval from the Court House is still needed, and Johnson-Aplin seconded.
The motion passed.

Golob, who attended remotely, left the meeting at 6:59 pm.

PAY ORDERS

  1. Payroll # 11670                 $  6,247.15
  2. Payroll # 11671                 $  6,127.35
  3. AP # 24020                        $ 118,213.42

Chevalier made a motion to approve the pay orders. Fitzpatrick seconded. The motion passed.

ADJOURN:

Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:10 p.m.

Respectfully submitted,
Wannetta Powling,
Administrative Assistant
AG/AL