Selectboard Regular Meeting Monday, December 4th, 2023

Selectboard Regular Meeting
Monday, December 4th, 2023
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BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Mike Fitzpatrick (phone), Jeffrey Chevalier (Zoom), and Ann Golob (Zoom).

PRESENT:   Dan Dewalt (RCJSVT), Maia Segura (S. Newfane Community Assoc.) Daimian Lix, Peter Webster, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Jane Douglas (Tai Chi, Planning Commission), Kate Gehring (Planning Commission), Jeryl Julian Cisse (WRVMA), Samantha Prince (WCSP), Vickie Sterling (Women’s Freedom Center, Steven Meyer (L&G Ed. Foundation), and Alice Bradeen (HCRS).

CALL TO ORDER:  The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:   Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:    Litchfield indicated that the Planning Commission will attend during Committee Reports and provide updates from Saturday’s Village Walk About.

APPROVAL OF MINUTES:

  1. November 13th, 2023, Budget Minutes.

Johnson-Aplin made a motion to accept the November 13th, 2023, Budget Minutes, and Chevalier seconded the motion.
Motion passed. Golob and Fitzpatrick abstained.

  1. November 20th, 2023, Regular Minutes

Johnson-Aplin made a motion to accept the November 20th, 2023, Regular Minutes, and Fitzpatrick seconded.
Motion passed. Chevalier and Golob abstained.

  1. November 20th, 2023, BLC Minutes

Fitzpatrick made a motion to accept the November 20th, 2023, BLC Minutes, and Johnson-Aplin seconded the motion.
Motion passed. Chevalier and Golob abstained.

  1. November 27th, 2023 Budget Minutes

Fitzpatrick made a motion to accept the November 27th, 2023, Budget Minutes, and Johnson-Aplin seconded the motion.
Motion passed.

 

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. The Adams Hill Bridge should have been completed this afternoon, and it came out very good, the guardrail was being put on this afternoon. Butch Cersosimo provided all the stone that was needed for the project at no charge.  I have not heard any more from the insurance company for the trucking company.
  1. We are applying for additional funding for the Depot Rd. Box culvert. I need a letter of support from the Selectboard; we are asking for an additional $59,200.  I got a letter of support from WRC as well.
  1. There is nothing new with the sound study yet for the gravel pit.
  1. Now that winter is here, I would like to remind people not to park on the road.
  1. We have bids for the Loop Road box culvert.

Johnson-Aplin made a motion to accept the Road Foreman & Road Commissioners report and Fitzpatrick seconded.

Discussion ensued:

 Golob made a motion to send a letter of Support for the Depot Road Box Culvert grant application and Fitzpatrick seconded. Motion passed.

  1. Loop Road Box Culvert Bids will be tabled until the meeting on December 18.
    The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT:

  1. There are currently eleven appropriation appointments for December 18th; this should complete the last of the appointments. Would you like to split these and have the last appointments on January 2nd?

  2. I need to have the Committee and Officers Reports to me by Christmas. I have sent out email reminders today.
  3. I will need to send the first draft to the printers by January 19th.
  4. I have been given an ARPA request that is attached to my report from Jane Douglas, who teaches Tai Chi at Williamsville Hall.

(Previously Discussed in Road Foreman’s Report)

  1. The bids for the Box Culvert on Loop Rd. were opened and forwarded to the Engineer, Everett Hammond, from Springfield, VT.
    • Daniels Construction, Ascutney VT                                       $439,921
    • Renaud Brothers, Vernon VT                                                 $366,951
    • Blue Mountain Trucking S. Ryegate VT                                $803,850
    • Bazin Brothers Westminster VT                                            $567,143
    • Clayton Davenport Trucking Greenfield MA                       $750,256
    • Fitzpatrick Excavating Wardsboro VT                                   $339,892
  2. I have the engineer’s report attached; I was not sure that you would get the Road Foreman’s report before the start of the meeting.
    Johnson-Aplin made a motion to accept the Administrative Assistant’s report and Fitzpatrick seconded.

Discussion ensued:

  1.  The last eleven appropriations appointments will be split, and the January 2nd meeting will be the last for these appointments.
    4. Jane Douglas shared the request for $1,300 ARPA funds to cover the cost of the installation of the remote thermostat control and the additional cost of heating the hall during the Tai Chi classes for this winter. Tai Chi is an easy exercise that helps older people maintain balance to help prevent falls and is considered a wellness program. This is a one-time request and is not currently covered in the  Williamsville Hall budget.

Fitzpatrick made a motion to use $1,300 ARPA money for the Williamsville Hall request for Tai Chi classes, Golob seconded. Motion passed.
Johnson-Aplin made a motion to accept the Sullivan Powers contract of services. Golob seconded. Motion passed.

The vote was called. Motion passed.

COMMITTEE REPORT:
Lister Office– Doris Knetchel is rescheduled until December 18th.

 Planning Commission – Chair Kate Gehring, Housing

It was interesting to see the village on foot and learn of the Zoning By-Law application process. DRB David Cotton joined the discussion and was able to share information on the application process. Mike McConnell from the WRC (Newfane resident) will share a link from their presentation. The next steps are to gather additional input and make recommendations to amend our zoning bylaw and being mindful of the constraints.  Further discussion will continue at the Jan 11th Planning Commission meeting.

Golob asked what kinds of questions were brought up. Gehring mentioned that questions “were primarily about subdivisions, Access Development Units (ADU), and multi-unit buildings. There is a need to look outside of the village center due to the smaller size of the lots. Again, the question of cost can be daunting and overwhelming, so we feel the need to create a program to help support smaller-scale property owners or individuals to create the additional housing space rather than having big business landowners and developers.”

Golob mentioned again that the town is planning to create a small interest-revolving loan with funds from ARPA and would be reaching out to Gary Fox from Rockingham in the New Year. He is willing to share documents and experiences on how they set up the same kind of fund.

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to the residents of Newfane, Williamsville, S. Newfane, and Brookside and how the funds they are requesting are going to be used.

  1. Windham County Safe Place – Exc. Director Samantha Prince
  2. Restorative Community Justice of So. V.T. – Dan Dewalt
  3. Woman’s Freedom Center – Vickie Sterling
  4. West River Valley Mutual Aid – Jeryl Julian-Cisse
  5. Valley Cares – Becca  Schaffer
  6. HCRS – Alice Bradeen, Director of Communications and Fundraising
  7. L&G Educational Foundation – Steven Meyer
  8. Newfane Community Assoc. – Maia Segura

UNSCHEDULED MEMBERS OF THE PUBLIC:
None

NEW BUSINESS
None

OLD BUSINESS:

  1. Town Beautification suggestions (Chevalier)
    Finalizing Documents and would like to bring them for review at the Budget meeting.
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  1. Personnel Policy Recommendations (Johnson-Aplin).
    Johnson–Aplin had previously sent recommendations from VLCT.  VEMERS has a change that attempts are being made to clarify.

Golob recommends having the Town Attorney review before final adoption.

CORRESPONDENCE:
 Bill Morse Jr. sent a letter addressing the failed attempts of Chair Litchfield to answer his concerns about past Zoning violations not being fixed or fined.

 Golob made a motion to have Litchfield and Johnson-Aplin approve Pay Orders. Fitzpatrick seconded the motion. Motion passed.
Chevalier, Golob, and Fitzpatrick attended remotely and left the meeting at 7:24 p.m.

PAY ORDERS

  1. Payroll # 11654                $ 5,755.21
  2. Payroll # 11655                $ 6,665.17
  3. AP # 24013                       $52,653.48


ADJOURN:
Johnson-Aplin made a motion to adjourn. The meeting was adjourned at 7:30 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant
AL