Selectboard Special Meeting Tuesday, January 2, 2024

NEWFANE SELECTBOARD
Special Meeting Tuesday, January 2, 2024

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BOARD MEMBERS PRESENT:   Angela Litchfield, Katy Johnson-Aplin, Jeffrey Chevalier, and Mike Fitzpatrick.
Absent:  Ann Golob.

PRESENT:   Henriette Mantel, Joan Weir, Steve Levine, Kate Conway (Williamsville Hall Committee), Gordon Bristol, Michael Mayer (Natural Burial Ground), Bill Morse, Austin Rice (BCTV), and Wannetta Powling (Administrative Assistant).

Zoom:  Jay Wilson (Road Foreman), Lindsay Bertram, Kristine Wright.

CALL TO ORDER:
The meeting was called to order at 6:00 p.m. by Selectboard Chair Angela Litchfield.

CONFIRM PROPERLY WARNED:  Powling confirmed the meeting had been properly warned.

ADDITIONS/AMENDMENTS TO AGENDA:  
None

APPROVAL OF MINUTES:

  1. December 18th, 2023, Regular Minutes

Fitzpatrick made a motion to accept the December 18th, 2023, Regular Minutes, and Johnson-Aplin seconded.
Motion passed.

ROAD FOREMAN’S & ROAD COMMISSIONER’S REPORT:

  1. I heard back from the trucking company that damaged the Adams Hill bridge. The representative for the trucking company felt we would hear from the insurance company adjusters this week or at the beginning of next week.
  2. The Depot Rd. Box culvert is on track for next spring.
  3. I have been in contact with Bill Jewell and Ron Bell, trying to get the new site plans for the gravel pit so RSG can redo the sound study.
  4. The flooding damage from the rainstorm a couple of weeks ago caused a moderate amount of damage, and we have repaired most of the damage from that storm.
  5. Everett from Hammond Engineering is doing a contract for the Loop Road box culvert construction, and I have attached it.
  6. I have a meeting with NRCS tomorrow morning to look at the logs behind Williamsville Village. Nancy Rysz was informed of the meeting.

Discussion ensued:

Adams Hill Bridge:
The insurance broker has spoken with Wilson, and the claim is being forwarded to the adjuster to cover $100,000 in damages. Wilson will keep the Board informed.

Access permit reviewed:
# 353 Newfane Hill Road, Wilson, and Road Commissioner Williams reviewed the access and agreed that a culvert is unnecessary at this location due to the flat surface; the applicant is willing to place one if the Town would like to avoid future drainage issues.

Fitzpatrick made a motion to approve the access permit, and Chevalier seconded the motion.
Motion passed.

The vote was called. Motion passed.

ADMINISTRATIVE ASSISTANT’S REPORT: 

  1. I have been making progress on the Town Report.
  2. The Committee reports are due; I still need the following reports from the Planning Commission and the Road Commissioner.
  3. Animal Control Officer Ashley Pinger is scheduling six rabies clinics at the Williamsville Hall starting on Monday, January 8th, from 9-10 am, and then every other Monday; the last one will be on March 18th.
  4. We are out of the free COVID-19 Tests at the Town Office. I know you can go online to the Vermont Department of Health and order four free tests to be sent to your home.
  5. I have attached the recent STARS Report to my report.
  6. The deadline for filing your petition for the election is Monday, January 29th, at 5 p.m.

Fitzpatrick made a motion to accept the Administrative Assistant’s report, and Chevalier seconded.

Discussion ensued:

Follow up on adopting the Hazard Mitigation Plan.

Litchfield brought to the attention of the board that Golob had seen that there was information that needed to be updated in the Hazard Mitigation Plan before signing and read those updates to the rest of the board.

The board agreed to having the changes made and Litchfield agreed to contact Windham Regional Commission and have the corrections made for approval at Thursday night’s budget meeting.

The vote was called. Motion passed.


COMMITTEE REPORT:

Williamsville Hall Committee, Steve Levine, and Kate Conway updated the Board on repairs that have been completed at the Hall.
The chimney was taken below the roofline and capped off and the slate roof was repaired. Randy Clark completed the addition of the roof over the outside stairway.

Three areas of mold were being dealt with. Due to the dampness of the building, it was mentioned that installing a dehumidifier is an option that is being considered as a solution. The pillars in the underground storage-basement area are still in need of repair. Contractors have investigated the problem, but no one has gotten back to Levine to do the work.

Budget information was also mentioned; Levine will provide the Board with the figures to be discussed at the Thursday night budget meeting.

SCHEDULED MEMBERS OF THE PUBLIC:
The following agencies and organizations gave a three to five-minute explanation of the program and services they provide to Newfane, Williamsville, S. Newfane, and Brookside residents and how the funds they are requesting will be used.

  1. NewBrook PTO – Lindsay Bertrum
  2. Williamsville School Preservation- Joan Weir
  3. Timson Hill Preschool – Kristina Wright
  4. Incorporated Village of Newfane- David Lucido was not able to attend.
  5. Newfane Cemetery Association- Henriette Mantell

UNSCHEDULED MEMBERS OF THE PUBLIC:
Bill Morse wanted to know the status of the Zoning violations he felt were mishandled by the Zoning Administrator and the Development Review Board.

Chair Litchfield mentioned that people are looking into the situation and would like to reassure Morse it will be addressed as soon as possible.

NEW BUSINESS
None
OLD
BUSINESS:

  1. Natural Burial Ground Site Plan Update:

Discussion ensued:

Information was provided to the Selectboard. All the information that has been given to the board has been provided to the Town Attorney and it was agreed that Litchfield will invite the Town Attorney to the January 16th meeting for discussion on the various aspects of the project.

 

  1. Town Beautification suggestions (Chevalier)
    An update to be given at the Budget meeting on Thursday.
  1. FEMA buyout of South Newfane General Store (Golob)
    None
  1. ARPA Funds Updates (Golob)
    None
  2. Personnel Policy Recommendations (Johnson-Aplin).
    None

CORRESPONDENCE:
Windham County Historical Society sent a letter requesting additional ARPA funds to aid in the renovation efforts of the former Jail and Sheriff’s department.

PAY ORDERS

  1. Payroll # 11659                               $ 6,614.56
  2. Payroll # 11660                               $ 6,058.93
  3. AP # 24015                                      $ 116,494.46

 Fitzpatrick made a motion to approve the pay orders, and Chevalier seconded the motion.
Motion passed.

 ADJOURN:

Fitzpatrick made a motion to adjourn. The meeting was adjourned at 7: 20 P.M.

Respectfully Submitted,
Wannetta Powling,
Administrative Assistant